Skip to content

Support@VoIPTools.com

+1 801 642 4655

24/7 Support

  • Home
  • Tools
    • Features
    • Downloads
    • Manuals
  • Hosting
  • Partners
  • Webinars
  • Contact Us
  • Blog
  • My Account
Menu
  • Home
  • Tools
    • Features
    • Downloads
    • Manuals
  • Hosting
  • Partners
  • Webinars
  • Contact Us
  • Blog
  • My Account
Demos
Purchase
×

Tools

  • 3CX Queue Notifier (Client) V18
  • Auto Voicemail V18
  • 3CX Barge Messages
  • Caller ID V18
  • Call Router V18
  • Competitive Wallboard V18
  • Custom Presence V18
  • Enhanced Billing Codes V18
  • Exporter V18
  • Hosted Billing V18
  • Monitor V18
  • On Call Manager V18
  • Emergency Notifier V18
  • Power Dialer V18
  • Profile Manager V18
  • Queue Notifier (Server) V18
  • Queues Wallboard V18
  • Reception Console V18
  • Recording Beep V18
  • Do Not Call V18
  • Recording Manager V18
  • Auto Call Back V18
  • Auto Self ID V18
  • Auto Logout V18
  • Auto Call Back V18
  • Surveyor V18
  • Audio Scheduler V18
  • Agent Greeting V18
  • Active Directory Sync V18
  • Survey Creator V18
  • Voicemail Manager V18
  • Wrapup Codes V18 (Server)
  • Click-to-Call V18
  • Holiday Importer V18
  • Wrapup Codes V18 (client)
PRE-RELEASE MANUALS
  • Recording Beep V18

3CX Relay

  • Relay V18 (Windows) JWT
  • Relay V18 (Windows) SP5
  • Relay V18 (Linux) JWT
  • Relay V18 (Linux) SP5

Prerequisites

  • Microsoft SQL Management Studio
  • Microsoft SQL Server Express
  • Home
  • Docs
  • Tools
  • Emergency Notifier V18

Emergency Notifier V18

Table of Contents
  • Introduction
    • What is 3CX Emergency Notifier?
    • Why 3CX Emergency Notifier?
    • How to Use 3CX Emergency Notifier?
  • Prerequisites
  • Installation
    • Download software
    • Install Prerequisites
    • Install 3CX Emergency Notifier
    • Register your License Key
    • Configure General, Email, and Voice Settings
  • Step-by-step Installation Procedure
    • Step 1: Download 3CX Emergency Notifier
    • Step 2: Install the Prerequisites
    • Step 3: Start the installation process
    • Step 4: Configure the Relay Services:
    • Step 5: Configure SQL Database
    • Step 6: Installing 3CX Emergency Notifier
    • Step 7: Register 3CX Emergency Notifier
    • Step 8: Check for default data in the database server
  • Installing the Desktop Alert Application
  • Web Portal
    • Login Page
    • Settings menu
      • Emergency Notifier Settings
        • Configure General Settings (General tab)
        • Automated Test tab
          • Overview:
          • Create Emergency Number for Automated Test:
          • Schedule an Automated Test:
        • Configure Email Server (Email tab)
        • Configure Voice Settings (Voice tab)
          • Windows TTS
          • Amazon Polly
      • Site Settings
        • Customize Application Title Header – Gradient Color
        • Customize Grid Color
        • Customize Logo
        • Customize ‘Header Title Prefix’ Text
    • Log Screen
    • Extensions Screen
      • Import Extensions from 3CX Phone System
      • Import Extensions from CSV file
      • Add New Extension
    • Contacts Screen
      • Add New Contact
    • Speed Dials Screen
      • Create Speed Dial
      • Add New Contact to Speed Dial
    • Emergency Numbers Screen
    • Messages Screen
      • Create Email Message
      • Create SMS Message
  • Locations Screen
  • Generate Amazon Associate Product Advertising API Keys
  • Support
    • Windows Event Log (Applications and Services)
    • Forums
    • Submit a Bug
    • Live Chat
    • Email
    • Phone
    • Support Services

Introduction #

Whether you are a small school, or a large campus of buildings, you need to know immediately who dialed 911. With 3CX Emergency Notifier, your emergency responders will know exactly where to go.

What is 3CX Emergency Notifier? #

With 3CX Emergency Notifier, you will have complete control over 911 notifications. You can control the content of notifications, who is notified, and how they are notified (email, SMS, and phone call), in addition to informing emergency responders exactly where the problem is located. This is a “MUST HAVE” solution for educational facilities and businesses with multiple buildings.

Why 3CX Emergency Notifier? #

The important features of 3CX Emergency Notifier include the following:

  • Know immediately who dialed 911
  • Send calls, emails or texts to any phone number or email address you choose
  • Notify critical staff immediately when 911 has been dialed. Notifications include:
    • Who called (extension, mobile number, first and last name)
    • Where (address, floor, pillar, cubicle)
  • Notifications are easily customizable
  • Know exactly where the emergency exists and who made the phone call to 911
  • View the logs of all events to know how and who was notified and update notes accordingly for future reference

How to Use 3CX Emergency Notifier? #

3CX Emergency Notifier is a onetime installation process. Once you install it, the product allows you to gain complete control over 911 notifications using a simple web portal.


Prerequisites #

Before you begin with the installation steps mentioned in this guide, you need to ensure that your computer meets the minimum requirements mentioned below for installing 3CX Emergency Notifier.

  • 3CX Version V18 (Professional or Enterprise Version Only)
  • Windows 10 or above / Windows Server 2012 or above
  • Microsoft SQL Server 2014 or above (Including the free SQL Express edition)
  • Microsoft Internet Information Server (IIS) 7.0 or above
  • Net 4.7.2 or above
  • Port number 5600 opened on your device.

NOTE:

  • Since the add-on ‘3CX Emergency Notifier’ includes a CFD application, you will need to install either Pro or Enterprise version of 3CX
  • Windows 8 has a much better Text-To-Speech engine compared to Windows 7
  • When installing SQL Server, we recommend you install it in “Mixed Mode” to include SQL Authentication, and install SQL Management Studio
  • When installing IIS, be sure to install Basic Authentication, .Net Extensibility, and ASP.Net 4.X

Installation #

Download software #

You can order 3CX Emergency Notifier on-line at voiptools.com.  Your order confirmation email will include your license key and a link to download the software.

Install Prerequisites #

There are a number of prerequisites that must be installed prior to installing 3CX Emergency Notifier. These prerequisites include Microsoft Internet Information Server (IIS) and Microsoft SQL Server

Install 3CX Emergency Notifier #

This User Guide contains step-by-step instructions to successfully install 3CX Emergency Notifier.  Begin by extracting the installer from the downloaded zip file (Step 1 above), then run the setup program named EmergencyNotifierInstaller.exe

Register your License Key #

You must register your license key to activate 3CX Emergency Notifier. Your license key is included in your order confirmation email, and can also be found in your order history on our website.

Configure General, Email, and Voice Settings #

To control the access and storage of 911 notifications, you need to configure certain settings by logging into Emergency Notifier Web Portal.

Step-by-step Installation Procedure #

The following section guides you through a detailed walk-through of the installation process.

Step 1: Download 3CX Emergency Notifier #

  1. Find the software download link in the Order Confirmation Email, or you can find it in your order history on our website and download the 3CX Emergency Notifier application.
  2. In the Microsoft Defender SmartScreen, click the More Info option.
Figure 1: Microsoft Defender: More info
  1. Click the Run Anyway option to start the installation.
Figure 2: Microsoft Defender: More info screen

Step 2: Install the Prerequisites #

Click on the software installer downloaded in Step 1. The installation wizard will automatically identify the prerequisites and assist you with each installation required to 3CX Emergency Notifier. It includes .NET Framework (Web Installer), SQL Server Express (Web Installer), and SQL Server Management Studio.

  1. Click the downloaded installer executable to launch the Prerequisites Setup Wizard and click Next.
Figure 3: 3CX Emergency Notifier Setup Wizard
  1. In the Prerequisites window, install all the required prerequisites identified by the installer, or select/ unselect the applications based on your requirements and click Next to continue.
Figure 4: Prerequisite installation Selection

The installer will download and install the selected applications. It may take several minutes to complete.

Figure 5: Prerequisites Installation in progress
  1. The Microsoft SQL Server License Terms page gets displayed if you install SQL Server Express. Click Accept to acknowledge the license terms and continue.
Figure 6: Microsoft SQL License Terms
  1. In the Media Location field, browse to change the location and click Install to begin the installation of SQL Server Express.
Figure 7: SQL server selects media download target location

Installation is in progress. It may take several minutes to complete the installation.

Figure 8: Microsoft SQL downloading install packages
  1. Click Yes in the Confirmation Message Box to reboot the computer.
Figure 9: Reboot confirmation message box

Step 3: Start the installation process #

  1. Click Next on the 3CX Emergency Notifier Setup Wizard screen.
Figure 10: Emergency Notifier setup wizard
  1. On the Select Installation Folder window, the Folder field displays the path where the 3CX Emergency Notifier gets installed. You cannot change the location path.
  2. Click Next to continue
Figure 11: Emergency Notifier selects the installation folder

Step 4: Configure the Relay Services: #

  1. In the 3CX Relay Services window, in the Relay Host field, enter the FQDN of your 3CX server.
  2. Enter 8801 in the Relay Port field.
  3. Enter the JWT public key you took from VoIPTools Relay services in the Public Key text area. Click here to know more.
Figure 12: Configure Relay services
  1. Click the Test Relay Settings to confirm ‘3CX Emergency Notifier’ can communicate with the Relay services running on the 3CX server.
  2. If the ‘3CX Emergency Notifier’ is successfully able to communicate with the Relay services that run on the 3CX server, a Success message box appears. Click OK. If the test fails, you will not be able to continue until communication with the relay is established.
Figure 13: Test Relay Success

NOTE:

  • You must set the Relay Port to 8801.
  • If the Relay test fails, you cannot continue the installation until you establish communication with the Relay. If your Relay test failed then confirm the following conditions,
    • Confirm you have the correct firewall port open (default TCP 8801) on the 3CX server and the firewall protecting the 3CX server.
    • Confirm that you have entered the correct FQDN for the 3CX server.
    • Confirm that the 3CX Emergency Notifier and Relay use the same port and protocol.

Step 5: Configure SQL Database #

  1. On the SQL Database window in the Server field, select the desired instance of SQL Server.
  2. To use SQL Authentication, uncheck the Trusted Connection checkbox.
  3. In the Username and Password fields, enter valid SQL login account credentials.
Figure 14: Configure SQL database

NOTE:

  • We recommend you use SQL Authentication rather than Windows authentication. Many of our tools leverage a Call Flow Designer (CFD) application running on the 3CX. Frequently our CFD applications require access to a SQL database. If the 3CX server and the database server are not in an Active Directory domain, Windows authentication will fail.
  • To use SQL Authentication, you must configure the SQL server to run in Mixed Mode. If you install SQL Server with our tools, we configure SQL in Mixed Mode.
  1. To use Windows Integrated Authentication (not recommended), check the Trusted Connection (Windows integrated authentication) checkbox.

NOTE:

In the Database field, the installer will automatically display the default database name. We encourage you to use the default name. To upgrade or reinstall 3CX Emergency Notifier, select the current database name from the list.

  1. Click the Tool buttons to confirm connectivity to SQL Server. and click OK on the Test Results message box.
Figure 15: TOOL connection to database results
  1. Click the CFD buttons to confirm connectivity to SQL Server and click Ok on the Test Results message box.
Figure 16: CFD Test SQL connections results.

NOTE:

You can use the public IP or FQDN of the 3CX server to test the connectivity.

Step 6: Installing 3CX Emergency Notifier #

  1. Click Install in the Ready to Install window.
Figure 17:Emergency Notifier setup wizard

The application installation may take several minutes to complete.

Figure 18: Installing 3CX Emergency Notifier
  1. Check the Launch 3CX Emergency Notifier checkbox and click Finish when the installation is complete.
Figure 19: Emergency Notifier setup completed

Step 7: Register 3CX Emergency Notifier #

Registration is required to authorize your software. Registering also makes it possible for VoIPTools to provide a replacement key if your license key is ever lost. Also, it enables VoIPTools to notify you of any product updates.

  1. Click the 3CX Emergency Notifier desktop icon to launch the web application.
  2. On the Login page, log in with your credentials.
  3. In the 3CX Emergency Notifier web portal, hover over the mouse on the Settings tab and from the drop-down menu, select Emergency Notifier Settings.
Figure 31: Select – Emergency Notifier Settings
  1. In the Settings screen, click the License tab
  2. In the Registration section, enter your License Key and other details appropriately and click Registeto complete your registration.
Figure 32: 3CX Emergency Notifier Registration

Step 8: Check for default data in the database server #

To verify if you have successfully installed 3CX Emergency Notifier application, you need to log into the data base and check for default data in the basic tables.

  1. Log into the SQL database.
  2. In the Object Explorer accordion, expand Databases and then expand Tables
  3. From the tables list
    • Open dbo.EmergencyNumbers table to see the emergency contact number “911”
    • Open dbo.Messages table to see message type for the emergency number as Email, SMS and Email Subject.
    • Open dbo.NotificationSettings table to see the emergency contact number “911”
    • Open dbo.Settings table to see the default database settings.

Installing the Desktop Alert Application #

In addition to sending emergency notifications by phone, email, and SMS text, you can also receive
notifications on your desktop.

The following instructions outline how to install the desktop notification application:

NOTE:

  • Before you launch the application, you must ensure Microsoft .Net Framework 4.6.1 (x86 and x64) is installed in your device. If the above component is already installed, you can launch the application. Otherwise, follow the instructions as outlined below to install the component.
  • The Desktop Notifications application receives events and client software updates from the VoIPTools server.  You will need to configure your public facing and Windows firewalls to open ports 5600 TCP and 5610 TCP.
  1. In the File Explorer, navigate to C:\\ProgramData\VoIPTools\Data\Http\wwwroot\3CX Emergency Notifier\Alert
Figure 21: Navigate to ‘3CX Emergency Notifier Alert’
  1. Double-click EmergencyAlertUpdater to display Emergency Alert URLUpdate popup.
Figure 22: Emergency Notifier Setup
  1. In the Emergency Alert URLUpdate popup, enter your URL in the format http://localhost:5600/Alert/EmergencyAlerter.htm and click Update.
Figure 23: Update the URL

NOTE:

  • It is important that your FQDN resolve to an IP address that is accessible by your client workstations.  If, for example, your VoIPTools server is hosted in the cloud, the FQDN should resolve to the public IP address of your VoIPTools server.  It may be necessary to update your DNS, or you can update the workstation’s Host file to map the FQDN to an accessible IP address.
  • To access the folder, ‘3CX Emergency Notifier’ ensure that you have full admin rights.
  1. In the Emergency Alert Application Update URL popup, click OK.
Figure 24: URL to install prerequisites
  1. Open web browser and in the address bar, type the URL: http://localhost:5600/Alert/EmergencyAlerter.htm

NOTE:

Replace with your local host value in the place of URL mentioned above.

The following web page appears:

Figure 25: Install Prerequisites
  1. Click Install to install the prerequisites.
  2. On the taskbar and in the notification area, click the Show Hidden Icons  icon to display notification area overflow
Figure 26: Show hidden icons: Notification Area Overflow
  1. In the notification area overflow, right-click on the  Emergency Alerts icon and in the right click menu, click Preferences.
Figure 27: Notification area overflow: Emergency Alerts: Preferences
  1. In the Preferences screen and in the Server URL field, enter the URL:

NOTE:

In the URL mentioned above, replace with your FQDN value.

Figure 28: Server URL
  1. Click Save to save the url and then click Close to close the Preferences screen.
  2. In the notification area overflow, right-click on the Emergency Alerts icon and in the right click menu, click Exit to exit from the Emergency Alerts.
Figure 29: Notification area overflow: Emergency Alerts: Exit
  1. On the desktop, click the 3CX Emergency Notifier  icon to launch the application.

NOTE:

Emergency Notifier gives you an desktop alert whenever you recieve a call to the emergency number. The ALERT popup has the following details,

Figure: ALERT popup


Web Portal #

To access the 3CX Emergency Notifier web portal, click the Web Portal button on the configuration program, or
click on the desktop icon that was created during the installation process (3CX Emergency Notifier Web).

Login Page #

When connecting to the web portal, you will be asked to provide login credentials:

  1. In the Extension field, enter your 3CX extension number
  2. In the PIN field, enter your 3CX voicemail PIN
  3. Click the Login button to login to your account
Figure 30: 3CX Emergency Notifier Web Portal Login

Settings menu #

The Settings screen lets you register 3CX Emergency Notifier, configure general settings, email server, voice settings, and customize brand settings.

Hover over the mouse on the Settings tab to display the drop-down menu with the following menu options:

  • Emergency Notifier Settings
  • Site Settings

Emergency Notifier Settings #

Emergency Notifier Settings lets you do the following,

  • Configure general settings
  • Configure Automated Test Settings,
  • Configure email server 
  • Configure voice settings.
  • Register 3CX Emergency Notifier

Configure General Settings (General tab) #

Start/ StopA windows Service (3CX Emergency Notifier) runs in the background monitoring for emergency calls. You can monitor the status of this service here (Running, Stopped, Unknown).
Refresh Link will update the status if changes to the service status were made directly in
the Windows Service Snap-in.
Status Shows the current state of the Windows service (Started/ Stopped).
Figure 33: Configure General Settings

NOTE:

If you make changes to ‘Settings’, it is necessary to stop and start the service.

Automated Test tab #

It is an inbuilt testing feature that lets you test the working of the 3CX Emergency Notifier.

Overview: #

In the Automated Test tab do the following,

  1. In the User Extension field, enter the extension number having a registered functioning phone.

NOTE:

  • You must ensure use a physical phone to test the working of 3CX Emergency Notifier
  • The User Extension must be a member of a dedicated test extension group.
  1. In the User Phone list, select the type of phone that you have configured the User Extension.
Figure: Select user phone

NOTE:

Automated Test supports Desktop phone, soft phone, mobile phone and electron phone.

  1. In the Emergency Number field, enter the emergency number for Automated Test.
Figure: Select the emergency number

NOTE:

You must configure specific contacts to recieve test notifications. Click here to know how to configure contacts to recieve test notifications in the 3CX Console Management.

Create Emergency Number for Automated Test: #

You can create an emergency number in the 3CX Console Management. Follow the procedure to create a new emergency number,

  1. On the 3CX Console Management, in the left side panel click the Settings option.
Figure: Settings menu
  1. Click the General Settings tab.
Figure: General tab
  1. On the General Settings screen, click the Add button in the Emergency Numbers section to add an emergency number.
Figure: Add button
  1. On the Emergency Number Settings popup, do the following,
    1. In the Name field, enter a name for your emergency number
    2. In the Number field, enter the desired emergency number.
    3. In the Calls From Extensions field, enter the extensions.
    4. In the Calls from Extension Groups field, click the Add button and select the desired extension groups in which the selected extension is present.
    5. Click the OK button to save the emergency number settings.
Figure: Emergency Number Settings
  1. Scroll up and click the OK button to save the emergency number.
Figure: OK button

In the Emergency Notifier web application, you can see the emergency number added.

Figure: Emergency number added
Schedule an Automated Test: #

You can schedule an automated test using the Task Scheduler. Follow the procedure to schedule an automated test,

  1. In your device, open the Task Scheduler application.
  2. In the Task Scheduler Library dropdown right-click the Microsoft folder.
  3. Click the Create Task option to create a schedule.
Figure: Create Task
  1. On the General tab, in the Name field, enter a name for the task.
Figure: General tab
  1. In the Triggers tab click the New button to create a new trigger.
Figure: Add a new trigger
  1. In the Start field, set the date and time at which you want to start the automated test and click the OK button.
Figure: Start schedule
  1. In the Action tab, click the New button.
Figure: Actions tab
  1. In the Programme/Script field, click the Browse button enter the file location and click the OK button. The default file path is “C:\Program Files\VoIPTools\3CX Emergency Notifier\EmergencyNotifierTestIVR\EmergencyNotifierTestIVR.exe.”
Figure: Program/Script

You can see the task added to the Task Scheduler.

Figure: Task added

Configure Email Server (Email tab) #

  1. In the Email tab, under the Email Server section, in the Server field, enter the IP address or Fully Qualified Domain Name (FQDN) of your email server. Examples: 192.168.1.20 or mail.mydomain.com
  2. In the Port field, enter the SMTP Port number. The default port number is 25.
  3. In the From Email: field, enter the reply email addresses for email and SMS notifications.
  4. In the Authentication section, enter Username and Password.
  5. Click the Test button to test if Email Server is able to communicate with 3CX Phone System.
  6. Click the Save  button to save the data.
Figure 34: Configure Email Server

Configure Voice Settings (Voice tab) #

3CX Emergency Notifier can call your contacts and “play” a recording. The recording can be prerecorded, or dynamically created using Text-To-Speech. A dynamically created recording can list information about the extension where the emergency number was dialed. The following settings make it possible for you to modify some of the attributes of the voice used to make dynamic recording.

3CX Emergency Notifier has two TTS options,

  • Windows TTs
  • Amazon Poly TTS
Windows TTS #

Select TTS Type: Windows TTS if you want to create dynamic play files by using the voices installed in your computer.

  1. Select the preferred culture in the Locale dropdown.
  2. From the Voice Name drop-down list, select the voice that you want to use for dynamic recordings. Usually, this field displays all of the voices installed on the computer.
  3. From the Gender dropdown, select Male or Female so that the Emergency Notifier will play the .wav file in a male or female voice.
  4. From the Volume drop-down list, select the volume that you want to apply for your recording.
  5. From the Speech Rate drop-down list, select the desired speech rate to adjust the speed of the speech.
  6. Click the Test button to test your settings or click the Save button to save your settings.
Figure 35: Voice Settings – Windows TTS
Amazon Polly #

Select TTS Type as Amazon Polly if you want to create a self Identification Message (.wav file) using Amazon Web Services.

  1. Select the preferred culture in the Locale dropdown.
  2. From the Voice Name drop down list, select the voice that you want to use for dynamic recordings. Usually, this field displays all of the voices installed on the computer.
  3. In the Amazon Id and Amazon Key fields, enter valid details. To learn how to create Amazon Web Services (AWS) account and generate AWS access key ID and secret key id, click here.
  4. Click the Test button to test your settings or click the Save button to save your settings.
Figure 36: Voice Settings – Amazon Polly

Site Settings #

Site Settings enable you to customize branding settings for the application that include the following:

  • Customize the gradient color of ‘Application Header’
  • Customize grid color in screens that display grid data
  • Customize logo on the ‘Application Header’
  • Customize ‘Header Title Prefix’ on the ‘Application Header’

Follow the procedure to customize your 3CX Emergency web application,

  1. Hover over the mouse on Settings tab and select the Site Settings option from the from the drop down menu.
Figure 37: Select Site Settings
  1. Perform any of the desired customization and click the Apply button to save your customizations.

Customize Application Title Header – Gradient Color #

  1. In the Header Colour section do the following,
    1. Select the top paint from the Top Colour color palette. 
    2. Select the bottom paint from the Bottom Colour color palette.
  2. Click Apply  to Save the settings.
Figure 48: Header Gradient Color

Customize Grid Color #

  1. From the Grid Color palette, select the color that you want to display for the grid in screens that display grid data
  2. Click Apply to save your settings.
Figure 49: Grid Color Palette

Customize Logo #

  • If you are uploading the logo for the first time then,
    1. In the Custom Logo section, click Chose File button to choose a logo from your device.
    2. Select the uploaded logo from the Select Logo dropdown list.
    3. Click Apply  to save your changes.
  • If your have uploaded the logo,
    1. Select the uploaded logo from the Select Logo dropdown list.
    2. Click Apply  to save your changes.

Figure 50: Custom Logo

Customize ‘Header Title Prefix’ Text #

  1. In the Header Title field, enter the text that you want the application to display as a ‘prefix’ for the existing title in the application header.
  2. Click Apply to save the header title prefix.
Figure 51: Custom Header Title Prefix

The final result of the page when you do all the customizations,

Figure 42: Display of Customized Brand Settings

Log Screen #

Log screen displays list of all the event logs since the time you have installed 3CX Emergency Notifier. The
information includes event date and time, extension, phone number, floor, pilar, cubicle, street, city,
state/ province, and postal code details.

Figure 43: Log Screen

Extensions Screen #

In the Extensions screen you can import extensions from either 3CX phone system or CSV file, and export the extension records in the available various formats like pdf, xls, xlsx, rtf or csv.

Import Extensions from 3CX Phone System #

  1. In the Extensions screen, select 3CX radio button
  2. Click Import Extensions button

Import Extensions from CSV file #

  1.  In the Extensions screen, select CSV radio button
  2. Click Choose File button
  3. Enter the file path and click Import Extensions button

Add New Extension #

  1. In the Extensions screen, click the Add   button to add a new extension.
  2. In the Extension field, enter valid extension number.
  3. In the First and Last fields, enter the first and last name of the contact respectively.
  4. Enter valid Mobile, Floor, Pillar, Cubicle, Address, City, State/ Province and Zip Code details for the new extension.
  5. Click Save to save the extension.

NOTE:

You can create multiple extensions (batch edits) before you save the data.

Figure 44: Extensions Screen

Contacts Screen #

Add New Contact #

  1. In the Contacts screen, click Add to add a new contact.
  2. In the First field, enter the First Name of the contact.
  3. In the Last field, enter the Last Name of the contact.
  4. In the Phone field, enter the Phone Number of the contact.
  5. In the Email field, enter valid Email Address of the contact.
  6. In the SMS Address field, enter valid SMS Address of the contact.
  7. Click the Expand button to add extension groups.
    1. In the Extension Group box, click Add to add a new extension group.
    2. Click Save to save the extension group.
  8. Click Save  to save the contact.

NOTE:

You can create multiple contacts (batch edits) before you save the data.

Figure 45: Contacts Screen

Speed Dials Screen #

When a ‘Speed Dial’ group receives a call, all the contacts in the group will receive the notifications. The notifications include email or SMS or both. Simply check the email and/ or SMS check box to apply the notification type for the speed dial group.

‘Voice App’ and ‘Alarm’ are the two CFD extensions created manually with a unique id. ‘Voice App Extension’ is programmed on phone and its purpose is to connect the call to its associated contacts. Once the contact receives the call, the ‘Voice App Extension’ internally activates its respective ‘Alarm Extension’ so that it plays the respective audio file for the contact that has received the call.

Only ‘Voice App Extension’ is revealed to the customer and ‘Alarm Extension’ is confidential.

Create Speed Dial #

  1. In the Speed Dials screen, click the Add  button to add a new speed dial
  2. Enter valid Voice App Extension and Alarm Extension fields respectively
  3. In the Description field, enter the description for the speed dial call
  4. Check Email and/or SMS checkboxes to apply the notification type for the speed dial call

NOTE:

You must ensure that there is not restrictions on outbound rules on groups and extensions to make external calls.

  1. Check Repeat check box if you want to repeatedly play the ‘Audio’ file for the speed dial call
  2. From the Audio drop down, select the audio file that you saved on your computer. This file will play as the alarm for the speed dial call
  3. Click Publish link to create ‘Voice App Extension’ and ‘Alarm Extension’ in the PBX system

NOTE:

Once you publish the speed dial, ‘Voice App Extension’ and ‘Alarm Extension’ will be created in the PBX system with the name same as that of ‘Description’ you mentioned for the speed dial, extended by the terms ‘Notification’ and ‘Alarm’ for ‘Voice App Extension’ and ‘Alarm Extension’ respectively.

Add New Contact to Speed Dial #

  1. In the Speed Dials menu click the Browse button.
  2. Select the Add Contacts icon.
  3. Enter the details of the contacts and click Save to save the contact.
Figure: Speed Dial – Add a Contact

Emergency Numbers Screen #

In the Emergency Numbers screen, you can view the list of all the emergency numbers. You can also create a new emergency number here. When an emergency number receives a call, the notification is sent to all the extensions of the extension group to which the emergency number belongs to.

Create New Emergency Number

  1. In the Emergency Numbers screen, click Add  to add new emergency number.
  2. In the Number field, enter valid extension number.
  3. In the Description field, enter valid description in brief.
  4. In the Play File field, select the audio file that you already uploaded.
  5. Click Save to save the data.

NOTE:

If you have not selected any audio file in the ‘Play File’ field then, the ‘SMS’ notification that you set for the extension will play as voice file for all the extensions that received the notification.

Figure 46: Emergency Numbers Screen

Messages Screen #

Messages screen enables you to create an email and SMS to send as notification for a specific speed dial group or emergency number. Here you can either create a new email and SMS message, or edit an existing one.

Figure 47: Messages Screen

Create Email Message #

  1. In the Messages screen, under Notification Messages, select the extension from the extension drop down to which you want to send the email notification
  2. In the Email Subject field, enter the subject of the email
  3. In the Design editor, type the email content that you want to send as notification to the selected speed dial group or emergency number
  4. Click Update to create the email notification
Figure 48: Email Message – Notification Window

Create SMS Message #

  1.  In the Messages screen, under Notification Messages, select the extension from the extension drop down to which you want to send the SMS notification
  2. In the text box, type the SMS content that you want to send as notification to the selected speed dial group or emergency number
  3. Click Update to create the SMS notification
  4. IVR extension number
Figure 49: SMS Message – Notification Window

Locations Screen #

The ‘Locations’ screen enables you to create a location (building) by associating an IP address range to the desired group. When a user moves from one location to another, the ‘3CX Emergency Notifier’ automatically updates the group based on the IP address of the phone.

Figure 50: Locations Screen

Create Location

  1. In the Locations screen and on the column header, click Add button.
  2. From the 3CX Emergency Group dropdown list, select the desired group to which you want to add IP address range.

NOTE:

‘3CX Emergency Notifier’ retrieves the ‘Emergency Group’ details from ‘3CX Management Console’ and displays them in the ‘3CX Emergency Group’ dropdown list.

  1. In the IP Address field, enter the IP Address range in either of the two supporting formats as mentioned in the example below:
    • For Example:
      • Format 1: 192.168.5.0/24 which means that the IP range is from 192.168.5.0 to 192.168.5.24
      • Format 2: 192.168.5.0-192.168.5.24 which means that the IP range is from 192.168.5.0 to 192.168.5.24
  2. At the footer of the Locations page, click Save.
Figure 51: Select ‘3CX Emergency Group’ and Associate ‘IP Address’ Range

NOTE:

In a subnet, if you want to associate a specific single IP address to a different location, then you will need to divide the IP address range and then associate to different locations. For instance, in a subnet mask with range 192.168.5.0 – 192.168.5.254, if you want to associate specific IP address 192.168.5.100 to a different location then, create one location for IP range: 192.168.5.0 – 192.168.5.99, another location for IP 192.168.5.100 and another location for IP range 192.168.5.101 – 192.168.5.254


Generate Amazon Associate Product Advertising API Keys #

Click here to know how create an Amazon Web Services account and generate Amazon Web Services Access Key IDs and Secret Key IDs.

Support #

Visit our website to access our on-line manuals and receive quick answers to most of your questions. Otherwise, you can contact us by phone, email, live chat and on the VoIPTools forums.

Our team is ready to assist you with answers to your technical questions and we now offer 24/7 support, 365 days a year.

Windows Event Log (Applications and Services) #

The Windows Event Log lists various errors, information messages and warnings related to all our VoIPTools applications and services. The data here can be used for troubleshooting various application errors.

Forums #

Our forum is intended for VoIPTools customers to collaborate on real-life challenges, solutions and best practices. You can participate on our forum at: https://www.voiptools.com/community/

Submit a Bug #

If you suspect a bug in any of our VoIPTools products, you can bring it to our notice by reporting your issue at: https://www.voiptools.com/report-a-bug/

Live Chat #

Our chat support team is ready to acknowledge your queries in real-time. You can start a live chat with us by simply clicking on the Live Chat button at the lower right corner of our web page.

Email #

You can email us at: support@voiptools.com. Be sure to describe your issue in detail. We’ll get back to you within one business day of receiving your request.

Phone #

You can call us at +1 801-642-4655 to reach a representative. VoIPTools will accept calls at this number from 8:00 AM to 6:00 PM (Central Standard Time).

Support Services #

Free Support:

If you purchased our products through a VoIPTools Partner, your Partner will provide first level support. Partners have access to 100% free technical support, provided they participate actively in the troubleshooting process.

VoIPTools customers have access to our on-line manuals and we will respond to emails (next business day) and live chat, but we will not login to your servers remotely.

Paid Support:

If you purchase “Installation Support’ our support team can login to your servers and install and configure all our tools for you. This includes installing SQL Server Express and Internet Information Server if required. Our team will work with you to configure our applications to best meet your needs.

What are your Feelings
Still stuck? How can we help?

How can we help?

Updated on May 24, 2023
On Call Manager V18Power Dialer V18

Powered by BetterDocs

Table of Contents
  • Introduction
    • What is 3CX Emergency Notifier?
    • Why 3CX Emergency Notifier?
    • How to Use 3CX Emergency Notifier?
  • Prerequisites
  • Installation
    • Download software
    • Install Prerequisites
    • Install 3CX Emergency Notifier
    • Register your License Key
    • Configure General, Email, and Voice Settings
  • Step-by-step Installation Procedure
    • Step 1: Download 3CX Emergency Notifier
    • Step 2: Install the Prerequisites
    • Step 3: Start the installation process
    • Step 4: Configure the Relay Services:
    • Step 5: Configure SQL Database
    • Step 6: Installing 3CX Emergency Notifier
    • Step 7: Register 3CX Emergency Notifier
    • Step 8: Check for default data in the database server
  • Installing the Desktop Alert Application
  • Web Portal
    • Login Page
    • Settings menu
      • Emergency Notifier Settings
        • Configure General Settings (General tab)
        • Automated Test tab
          • Overview:
          • Create Emergency Number for Automated Test:
          • Schedule an Automated Test:
        • Configure Email Server (Email tab)
        • Configure Voice Settings (Voice tab)
          • Windows TTS
          • Amazon Polly
      • Site Settings
        • Customize Application Title Header – Gradient Color
        • Customize Grid Color
        • Customize Logo
        • Customize ‘Header Title Prefix’ Text
    • Log Screen
    • Extensions Screen
      • Import Extensions from 3CX Phone System
      • Import Extensions from CSV file
      • Add New Extension
    • Contacts Screen
      • Add New Contact
    • Speed Dials Screen
      • Create Speed Dial
      • Add New Contact to Speed Dial
    • Emergency Numbers Screen
    • Messages Screen
      • Create Email Message
      • Create SMS Message
  • Locations Screen
  • Generate Amazon Associate Product Advertising API Keys
  • Support
    • Windows Event Log (Applications and Services)
    • Forums
    • Submit a Bug
    • Live Chat
    • Email
    • Phone
    • Support Services
Logo - 3CX Platinum Partner
Logo - 3CX Advanced Certified

Navigation

  • About
  • Tools
  • Subscribe
  • Contact
  • Support
  • Product Downloads
  • Product Manuals
  • My Account
  • Partner Sign Up
  • Custom Development

Contact Us

  • Support@VoIPTools.com
  • Billing@VoIPTools.com
  • Live Chat
  • +1 801 642 4655
  • 4464 Glenwillow Dr. Batavia, OH 45103
Logo - 3CX Platinum Partner
Logo - 3CX Advanced Certified

COPYRIGHT © 2022 VOIPTOOLS. ALL RIGHTS RESERVED | PRIVACY | TERMS OF USE 

Cleantalk Pixel
×
×

Cart